The Wyncote NW Forum

You can book your event up to 13 months in advance; there is always more date availability the further out you are booking. Town Hall is sometimes able to accept rental bookings on short notice, based on availability.

Marketing Services
Town Hall’s Marketing and Communications team provides a suite of marketing options to each of our rental partners. All public rentals are listed on Town Hall's website, and in our e-newsletter and print calendar. Our team can also provide editorial assistance, make local media recommendations, and more.

Production Services
The expertise of a Town Hall Event Manager is included with every rental. Event Managers conduct a production site visit and manage event details including venue setup, A/V requirements, floor plan, technical needs, and receptions. If more than one site visit is required, additional fees may apply.

Technical Services
Other equipment and services offered include High-quality projectors, screens, and wireless microphones; stage extensions, choral risers, and a piano; and digital production assistance and livestreaming services.

Yes, the renter must obtain at their sole expense a Certificate of Liability Insurance naming Town Hall Association as certificate holder and additional insured, with a minimum per occurrence coverage of $1,000,000 bodily injury and property damage coverage. Liquor liability coverage is mandatory whenever alcohol is sold at TH; host liquor liability coverage is mandatory for private receptions where alcohol is served. A copy of the required Certificate of Liability Insurance must be submitted to TH 30 days prior to the event. 

After we receive payment of the security deposit and a signed contract, you will receive the invoice and a publicity form to complete. We will post your event to our website after receiving the completed publicity form. The webpage build usually occurs 2 business days after receiving the publicity form.

Approximately three weeks before your event, a Town Hall event manager from the production department will contact you to schedule a site visit. 

The event manager works with you on all the details of your event: floor plan, A/V requirements, venue setup, timing, ticketing questions, etc. 

Our event staff assists rental partners with time management and building maintenance during events. Event staff remain onsite for the entirety of each event to ensure the safety and security of all Town Hall patrons and property. They are the first staff to enter and the last to exit the building.

The sound engineer sets up and operates the audio/visual equipment used during your event. The operator arrives early to set up, stays until the end of the event, and breaks down equipment after the event is over. 

Renters typically coordinate their own ticket sales and front-of-house personnel, but ticketing services can be provided by Town Hall for an additional cost. 

Yes. There is a charge for bringing food to Town Hall. See the “Catering” section for more details. 

TH event staff will be prepared to let the renter and its representatives in at the time specified in the rental contract. It is the renter’s responsibility to make sure representatives, volunteers, and caterers know beforehand that no one will be admitted to TH before the contracted time. 

Discuss the timing of your event during the site visit with your event manager. If the block of time exceeds the contracted six hours, additional charges will apply. 

As Town Hall is located in a residential area, all events must end by 11:30 pm. Audience members must clear the building by 12 am. 

All cancellations must be made in writing. 

A 100% refund, less 50% of the security deposit, will be issued for cancellations received 45 or more days prior to the event. 

 A 50% refund, less non-refundable deposit, will be issued for cancellations received 44 to 30 days prior to the event.  

No refunds will be issued for events canceled less than 30 days prior to the event. 

Town Hall is not available for weddings and has very little availability for private social events.