Panoramic photo of the Wyncote rental space

The Wyncote NW Forum

One of the most dynamic and versatile mid-sized capacity performance spaces in Seattle

Highlights

  • 275 seating capacity
  • Flexible setup with mobile stage
  • Library and bar space

Tour the Wyncote NW Forum

Space Overview

Room Specs

  • Room Size: 5,225 sq ft
  • Room Dimensions: 47ft 7in x110ft 
  • Room Capacity: 275 (theatre style)
  • Stage Dimensions: 24ft wide x 12ft deep 
  • Stage w/Extensions: 24ft wide x 16ft deep
  • Deck Height: 18in
  • Deck Material: Slip resistant PolyTrac

Features & Spaces

  • Lobby w/Ticket Desk
  • 270 Black Folding Chairs
  • (4) Wire basket chairs
  • (3) Large round coffee table
  • (1) Lectern
  • (1) Side table (for lectern)
  • Piano (5ft 10in Steinway Hamburg Model O 1910 piano)
  • Green Room with seating, mirror, wardrobe, mini-fridge
  • Catering kitchen, cafe, & Otto bar

Lighting Equipment

  • (12) ETC ColorSource Spots
  • (12) ETC ColorSource PARs
  • (1) ETC ColorSource 20 Lightboard (80 Channels)

Media Equipment

  • Epson EB-PU1007B 7,000 Lumen Laser 3LCD Projector
  • 1x Da-Lite fast fold screen 92in x 144in / 16:10 ratio
  • (2) 75” Samsung DM75E LCD TVs

Sound Equipment

  • (4) QSC k10.2 powered speakers
  • (1) Allen & Heath SQ-5 Console with Dante card (48 Inputs)
  • Recording mics: (2) Rode NT5 (matched pair) 
  • Hearing Loop

Building-Wide Sound Equipment

Shared between spaces, subject to availablility

Wired Microphones

  • (11) Shure SM58
  • (3) Shure SM58S (with on/off switch)
  • (4) Shure SM57
  • (2) Audix i5
  • (2) Audio Technica AT2010
  • (1) Rode NT4 Stereo Microphone
  • (2) Neumann KM184 (matched pair)

Wireless Microphones

  • (4) Shure ULXD4 Wireless Receiver
  • (4) Shure ULXD2 Handheld Microphone Trasmitter
  • (4) Shure ULXD1 Body Pack Trasmitter
  • (4) Shure 4080 Cardioid Lavalier Microphone
  • (4) DPA 4166 Flex Omnidirectional Headset Microphone
  • (2) Shure ULXP4 Wireless Receiver
  • (2) Shure ULX2G3 Handheld Microphone Transmitter
  • (2) Shure ULX1G3 Body Pack Transmitter
  • (2) Countryman B3 Lavalier Microphone
  • (2) Countryman E6 Earset Microphone

Misc. Sound Equipment

  • (1) Radial Passive Stereo Direct Box
  • (1) Radial Passive Direct Box
  • (1) Radial Active Direct Box
  • (3) Whirlwind Director Passive Direct Box
  • (1) Whirlwind Pressmite Active Press Box
  • 16 channels Microphone Splitter (2x ART S8, 8 channels splitter)

Additional equipment available upon request.

Rental FAQ

How do I confirm a date for an event at Town Hall?

Once a rental inquiry form is submitted, we will send you a proposal with the amount of the security deposit and the rental contract. When we receive payment of the security deposit and a signed contract, the date is confirmed.

How far ahead can I book my event?

You can book your event up to 13 months in advance; there is always more date availability the further out you are booking. Town Hall is sometimes able to accept rental bookings on short notice, based on availability.

 

What services and support do you offer?

Marketing Services
Town Hall’s Marketing and Communications team provides a suite of marketing options to each of our rental partners. All public rentals are listed on Town Hall's website and are included in our e-newsletter and print calendar. Our team can also provide editorial assistance, make local media recommendations, and more.

Production Services
The expertise of a Town Hall Event Manager is included with every rental. Event Managers conduct a production site visit and manage event details including venue setup, A/V requirements, floor plan, technical needs, and receptions. If more than one site visit is required, additional fees may apply.

Technical Services
Other equipment and services offered include High-quality projectors, screens, and wireless microphones; stage extensions, choral risers, and a piano; and digital production assistance and livestreaming services.

Do I need insurance to rent from Town Hall?

Yes, the renter must obtain at their sole expense a Certificate of Liability Insurance naming Town Hall Association as certificate holder and additional insured, with a minimum per occurrence coverage of $1,000,000 bodily injury and property damage coverage. Liquor liability coverage is mandatory whenever alcohol is sold at TH; host liquor liability coverage is mandatory for private receptions where alcohol is served. A copy of the required Certificate of Liability Insurance must be submitted to TH 30 days prior to the event. 

When will my event be posted on the Town Hall website?

After we receive payment of the security deposit and a signed contract, you will receive the invoice and a publicity form to complete. We will post your event to our website after receiving the completed publicity form. The webpage build usually occurs 2 business days after receiving the publicity form.

My event is confirmed. What’s the next step in planning my event?

Approximately three weeks before your event, a Town Hall event manager from the production department will contact you to schedule a site visit. 

What are the different staff roles on the day of the event?

Event Manager

The event manager works with you on all the details of your event: floor plan, A/V requirements, venue setup, timing, ticketing questions, etc. 

Event Staff

Our event staff assists rental partners with time management and building maintenance during events. Event staff remain onsite for the entirety of each event to ensure the safety and security of all Town Hall patrons and property. They are the first staff to enter and the last to exit the building.

Sound Engineer

The sound engineer sets up and operates the audio/visual equipment used during your event. The operator arrives early to set up, stays until the end of the event, and breaks down equipment after the event is over. 

Does Town Hall have a box office?

Renters typically coordinate their own ticket sales and front-of-house personnel, but ticketing services can be provided by Town Hall for an additional cost. 

When can I arrive at Town Hall on the day of the event?

TH event staff will be prepared to let the renter and its representatives in at the time specified in the rental contract. It is the renter’s responsibility to make sure representatives, volunteers, and caterers know beforehand that no one will be admitted to TH before the contracted time. 

What if I realize I need more rental time?

Discuss the timing of your event during the site visit with your event manager. If the block of time exceeds the contracted six hours, additional charges will apply. 

How late can my event run at Town Hall?

As Town Hall is located in a residential area, all events must end by 11:30 pm. Audience members must clear the building by 12 am. 

What if I have to cancel?

All cancellations must be made in writing. 

A 100% refund, less 50% of the security deposit, will be issued for cancellations received 45 or more days prior to the event. 

 A 50% refund, less non-refundable deposit, will be issued for cancellations received 44 to 30 days prior to the event.  

No refunds will be issued for events canceled less than 30 days prior to the event. 

Is Town Hall available for weddings or private social occasions?

Town Hall is not available for weddings and has very little availability for private social events.