Rental Publicity Form

Please complete the form below and submit it as soon as possible. We cannot publicize your event without this information.

Once we receive your security deposit and a signed copy of the rental contract, this information will be considered for the Town Hall monthly calendar, website, press releases, social media, and other publicity outlets under the Community category designating rental events.

Rental listings are typically posted on our website 4-6 weeks prior to the event; the publicity form must be submitted for our team to complete your listing. If you need your listing to go up sooner or by a specific date, please let us know by emailing our Communications Team.

Internal Contact Information

Please provide contact information in case we have any questions. This information is for internal use only.

Email*

Phone

Event Details

Primary Presenting Organization/Person*

Additional Presenting Organizations/People/Partners

Event Name or Headliner Name*

Please provide an event title which succinctly describes your program. Titles may be edited or condensed for web and print advertising.

Event Date*

If this information differs from that in your contract please notify your event coordinator.

Event Start Time*

:

Event End Time*

:

Public Admittance/Doors Open Time

We recommend opening doors to the public 1 hour prior to the event. *For in-person events only. If your event will be virtual, please skip this question.*

:

Event Description*

Tell us about your event. Please be sure to include: a description of the event, short biographies for anyone on stage, and a brief description of your organization.

It can also be helpful to describe the intended audience experience, as well as any details about speakers, repertoire, or special features that make up the program’s contents.

Based on your supplied description, Town Hall will create an event listing, calendar copy, and other written promotional materials using Town Hall's voice and style.

Ticket Prices*

Please list all available ticket prices and restrictions and/or benefits of each, including indicating if your program will be free.

Additional Info Link

Provide a link to additional information about the event (your website, Facebook event page, etc). We will link to this page from your Town Hall event listing.

URL to Purchase Tickets or Register

Event Format, Livestream and Ticketing Information

Event Format*

Please select the option of how you're presenting your event.

In Person & Livestreamed
In Person Only
Livestreamed Only

COVID-19 Safety*

Beginning 9/15/22, masks are strongly encouraged, but are no longer required at Town Hall Seattle. Rental partners have the option to continue to require masking and/or vaccination for your event. Please keep us informed of your plans so we are prepared ahead of time.

We'll follow Town Hall's current guidelines (masks optional)
We'll require masking.
We'll require vaccine checks at the doors.
We'll require masking and vaccine checks at the doors.

Virtual Platform

Only applies to presentation formats that are being livestreamed. Please select all that apply.

Town Hall YouTube only - This event is free and I understand that I will not have access to any viewer info. My organization will provide ticketing/registration link for Town Hall.
My organization's YouTube/Zoom - My organization will manage ticketing/registration. I understand that Town Hall's patron services team may redirect question to me, and that I am responsible for being available one hour prior to the event to help ticketholders troubleshoot.
Not sure, my organization would appreciate some guidance

Livestream Link

If this is a livestreamed event (outside of THS's system) where do ticket buyers go to access the stream?

Livestream Info/Instructions

If patrons will receive further information about watching via email after ticket purchase, please include any details about that here.

Post-Event Media Permissions*

Recorded or virtual events can be made available five days following the event, and then live in our media library after they conclude. Would you like your event available after the initial broadcast?

Video/recording can be made immediately available in media library.
Video/recording can be made available in media library five days after.
Video/recording should not be posted after conclusion.
N/A, no related video

This field is hidden when viewing the form

Virtual Platform

Please select all that apply.

Town Hall my.THS - Town Hall will manage the ticketing/registration of this event.
Town Hall YouTube only - This event is free and I understand that I will not have access to any viewer info.
My organization's YouTube/Zoom - My organization will manage ticketing/registration. I understand that Town Hall's patron services team may redirect question to me, and that I am responsible for being available one hour prior to the event to help ticketholders troubleshoot.
This is a private event.
Not sure, my organization would appreciate some guidance

Public-Facing Contact Information

This information may be listed publicly alongside your event details on our website print material.

Public Contact Options*

How can ticket buyers or Town Hall patron services contact you for support or questions about your event?

Phone & Email
Email Only
Phone Only

Public-Facing Email*

Public-Facing Phone

This field is hidden when viewing the form

Will Tickets Be Sold at the Door?

Yes
No
n/a (virtual event)

Contact Information, Social Media & Website

Who is the person typically in charge of your marketing/publicity efforts? Please share their name and email address.

We may be in touch with this person for cross-promotion or other things as we get closer to your event.

Who is the best contact at your organization for media interviews should we receive requests? Please share their name and email address.

We may be in touch with this person for cross-promotion or other things as we get closer to your event.

Organization Website

Facebook Org Page

Twitter Handle

Instagram Handle

Event Images

Please provide up to five hi-res images (photos, logos, or art). With the exception of logos, the images should NOT contain any text. Images should be at least 400 px high; Maximum file size should not exceed 3MB.

If an image is not provided, Town Hall will select a neutral stock image to represent your event on our website.

If you are unable to upload your images via the form, you may email them to communications@townhallseattle.org

Upload Images

Maximum 5 images.

Drop files here or

Accepted file types: jpg, gif, png, pdf, Max. file size: 3 MB, Max. files: 5.

If you have trouble submitting the form, please remove any images and try again. Images may be submitted separately via email at communications@townhallseattle.org.

Internal Contact Information

Event Details

Event Format, Livestream and Ticketing Information

Public-Facing Contact Information

Contact Information, Social Media & Website

Event Images

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