Rental Publicity Form

  • Please complete the form below and submit it as soon as possible. We cannot publicize your event without this information.

    Once we receive your security deposit and a signed copy of the rental contract, this information will be considered for the Town Hall monthly calendar, website, press releases, social media, and other publicity outlets under the Community category designating rental events.

    Rental listings are typically posted on our website 4-6 weeks prior to the event; the publicity form must be submitted for our team to complete your listing. If you need your listing to go up sooner or by a specific date, please let us know by emailing our Communications Team.

  • Internal Contact Information

    Please provide contact information in case we have any questions. This information is for internal use only.

  • Event Details

  • Please provide an event title which succinctly describes your program. Titles may be edited or condensed for web and print advertising.
  • Select date MM slash DD slash YYYY
    If this information differs from that in your contract please notify your event coordinator.
  • :
  • :
  • We recommend opening doors to the public 1 hour prior to the event. *For in-person events only. If your event will be virtual, please skip this question.*
    :
  • Tell us about your event. Please be sure to include: a description of the event, short biographies for anyone on stage, and a brief description of your organization.

    It can also be helpful to describe the intended audience experience, as well as any details about speakers, repertoire, or special features that make up the program’s contents.

    Based on your supplied description, Town Hall will create an event listing, calendar copy, and other written promotional materials using Town Hall's voice and style.
  • Please list all available ticket prices and restrictions and/or benefits of each, including indicating if your program will be free.
  • Provide a link to additional information about the event (your website, Facebook event page, etc). We will link to this page from your Town Hall event listing.

  • Event Format, Livestream and Ticketing Information

  • Please select the option of how you're presenting your event.
  • Beginning 9/15/22, masks are strongly encouraged, but are no longer required at Town Hall Seattle. Rental partners have the option to continue to require masking and/or vaccination for your event. Please keep us informed of your plans so we are prepared ahead of time.
  • If this is a livestreamed event (outside of THS's system) where do ticket buyers go to access the stream?
  • If patrons will receive further information about watching via email after ticket purchase, please include any details about that here.
  • Recorded or virtual events can be made available five days following the event, and then live in our media library after they conclude. Would you like your event available after the initial broadcast?
  • This field is hidden when viewing the form
    Please select all that apply.

  • Public-Facing Contact Information

    This information may be listed publicly alongside your event details on our website print material.
  • How can ticket buyers or Town Hall patron services contact you for support or questions about your event?
  • This field is hidden when viewing the form

  • Contact Information, Social Media & Website

  • We may be in touch with this person for cross-promotion or other things as we get closer to your event.
  • We may be in touch with this person for cross-promotion or other things as we get closer to your event.

  • Event Images

    Please provide up to five hi-res images (photos, logos, or art). With the exception of logos, the images should NOT contain any text. Images should be at least 400 px high; Maximum file size should not exceed 3MB.

    If an image is not provided, Town Hall will select a neutral stock image to represent your event on our website.

    If you are unable to upload your images via the form, you may email them to communications@townhallseattle.org

  • Maximum 5 images.
    Drop files here or
    Accepted file types: jpg, gif, png, pdf, Max. file size: 3 MB, Max. files: 5.

    • If you have trouble submitting the form, please remove any images and try again. Images may be submitted separately via email at communications@townhallseattle.org.