Renting Town Hall

Town Hall’s historic home is currently undergoing a renovation. It will re-open in early 2019.

The rental calendar will be open for bookings in the Spring of 2018.

Town Hall is recognized for its affordable rental rates for the community. Dozens of organizations utilize the building for concerts, lectures, meetings, and performances. Conveniently located on the edge of First Hill, just across the I-5 freeway from downtown, Town Hall offers two rental venues: the Great Hall/Lobby and Downstairs at Town Hall. To inquire about availability and rates and to request a rental application, please call Shirley Bossier at (206) 691-8346 or use the form below to submit an inquiry.

  • (Please enter only numbers. A best estimate is close enough.)
  • This field is for validation purposes and should be left unchanged.

Rental FAQ’s

Is Town Hall available for weddings?

View answer

Town Hall is not available for weddings or wedding receptions. Please visit www.banquentevent.com for a list of suitable wedding-reception venues.

What about other private social occasions?

View answer

As a rule, Town Hall has very little availability for private social events. Our mission is to provide affordable space to the community for public events.

I want to produce an event at Town Hall. How do I get started?

View answer


Please fill out the rental inquiry form. You may also call Rental and Booking Director Shirley Bossier at (206) 691-8346 to check date availability and schedule a site visit. If Town Hall is a suitable venue for your event, a rental application will be sent to you at your request.

How do I confirm a date for an event at Town Hall?

View answer

Complete and submit a rental application, and a proposal and contract will be sent to you. When we receive payment of the security deposit and a signed contract, the date is confirmed, and you will receive an invoice with the date payment is due.

Is the security deposit deducted from the final invoice?

View answer

No. The security deposit is a separate payment in addition to the rental fee. The 30% security deposit is fully refundable against any additional charges within three weeks of the event date.

When are the invoice payment and a certificate of liability insurance due?

View answer

Two weeks before your event.

What if I don’t have liability insurance?

View answer

Contact Event Insurance Now (www.eventinsurancenow.com or 800-755-1575) or The Event Helper (www.theeventhelper.com), which specializes in single-day/special-event insurance coverage.

When does Town Hall begin publicizing my event?

View answer

After we receive payment of the security deposit and a signed contract, you will receive the invoice and a publicity form to complete. We will post your event to our website after receiving the completed publicity form. Other publicity efforts begin 2-4 weeks prior to your event.

Please note: The deadline for copy to be included in Town Hall’s print calendar is the first day of the proceeding month of your event date. For example, if your event date is February 14th, the copy deadline for the print calendar would be January 1st.

My event is confirmed. What’s the next step in planning my event?

View answer

Approximately three weeks before your event, a Town Hall event manager from the production department will contact you to schedule a site visit.

What does the event manager do?

View answer

The event manager works with you on all the details of your event: floor plan, A/V requirements, venue setup, timing, ticketing questions, etc.

What if I need additional equipment that Town Hall doesn’t own?

View answer

The event manager will arrange for any additional rentals that your event requires.

What is the role of the event staff on the day of the event?

View answer

Town Hall staff members represent Town Hall during events; they are the first ones in and the last ones out of the building. They are onsite for the entirety of your event to ensure the safety and security of Town Hall, its users, and property. Staff assists renters in managing the timing of events and in maintaining the building during events.

What does the sound engineer do?

View answer

The sound engineer arrives before your event and sets up any necessary sound equipment, conducts a sound check, and remains onsite running sound to ensure the highest-possible sound quality for your event. The operator stays until the end of the event and breaks down equipment after the event is over.

Explain the charges for the sound operator’s time.

View answer

Sound hours are always estimated, depending on the requirements of the event. Town Hall refunds any hourly sound charges (over the four-hour minimum) not used. The sound hours include the engineer’s time and a basic sound package.

Does Town Hall have a box office?

View answer

Renters typically coordinate their own ticket sales and front-of-house personnel, but ticketing services can be provided by Town Hall for an additional cost.

Can I host a reception as part of my event?

View answer

Yes. There is a charge for bringing food to Town Hall. See the “Catering” tab for more details.

What’s the parking like around Town Hall?

View answer

There is no Town Hall-owned parking available, but there is ample commercial parking within a few blocks of our building.

When can I arrive at Town Hall on the day of the event?

View answer

TH event staff will be prepared to let the renter and its representatives in at the time specified in the rental contract. It is the renter’s responsibility to make sure representatives, volunteers, and caterers know beforehand that no one will be admitted to TH before the contracted time.

What if I realize I need more rental time?

View answer

Discuss the timing of your event during the site visit with your event manager. If the block of time exceeds the contracted six hours, additional charges will apply.

What if my event runs late?

View answer

Staff and venue overtime charges will apply.

How late can my event run at Town Hall?

View answer

As Town Hall is located in a residential area, all events must end by 11:30 pm. Audience members must clear the building by 12 am.

What if I have to cancel?

View answer

If dates, or parts thereof, are cancelled more than 60 days prior to the event, one half of the security deposit is refundable. Cancellation fewer than 60 days prior to the event will forfeit the entire security deposit.

How far ahead of time do I have to book my event?

View answer

You can book your event up to 13 months in advance, and there is always more date availability the further out you are booking. Please know Town Hall is also capable of handling rentals on short notice, based on availability.

MENU
[event_filters target="/event-filter-results/"] ...or search by keyword:

Send this to a friend