Rental Resources

Rental Services

Marketing Services

Town Hall maintains a robust marketing and communications team to act as shared marketing infrastructure for our rental partners. Your rental includes our full suite of publicity support, including a staff writer to help tell the story of your event, and inclusion in our e-mail newsletters, print calendar, an event listing on townhallseattle.org, social media support, and our team’s knowledge of local media.

Production Services

A Town Hall Event Manager’s expertise is included with every rental. They schedule one production site visit and manage the details of the event, including venue setup, A/V requirements, floor plan, technical needs, and receptions. If more than one site visit is required, additional fees may apply.

Technical Services

Sound Engineering & A/V equipment are available, including: high quality projectors, screens, and wireless microphones. Performance additions available are: stage extensions, choral risers, and a piano. Audio and video recording, digital production assistance, and livestreaming services available.

Frequently Asked Questions

How do I confirm a date for an event at Town Hall?

Once a rental application is submitted, we will send you a proposal with the amount of the security deposit and the rental contract. When we receive payment of the security deposit and a signed contract, the date is confirmed.

How far ahead can I book my event?

You can book your event up to 13 months in advance, and there is always more date availability the further out you are booking. Please know Town Hall is also capable of handling rentals on short notice, based on availability.

Do I need insurance to rent from Town Hall

Yes, the renter must obtain at their sole expense a Certificate of Liability Insurance naming Town Hall Association as certificate holder and additional insured, with a minimum per occurrence coverage of $1,000,000 bodily injury and property damage coverage. Liquor liability coverage is mandatory whenever alcohol is sold at TH; host liquor liability coverage is mandatory for private receptions where alcohol is served. A copy of the required Certificate of Liability Insurance must be submitted to TH 30 days prior to the event.

What if I don’t have liability insurance?

Contact The Event Helper, which specializes in single-day/special-event insurance coverage. Please include our venue address, which is 1119 8th Ave, Seattle, WA 98101.

When are the invoice payment and a certificate of liability insurance due?

Thirty days before your event.

Is the security deposit deducted from the final invoice?

No. The security deposit is a separate payment in addition to the rental fee. The 30% security deposit is fully refundable against any additional charges within three weeks of the event date.

When does Town Hall begin publicizing my event?

After we receive payment of the security deposit and a signed contract, you will receive the invoice and a publicity form to complete. We will post your event to our website after receiving the completed publicity form. Other publicity efforts begin 2-4 weeks prior to your event.

Please note: The deadline to provide information to be included in our monthly print calendar is 1 month before the 1st of the month of your event. We will reach out with an exact date once your event is confirmed.

My event is confirmed. What’s the next step in planning my event?

Approximately three weeks before your event, a Town Hall event manager from the production department will contact you to schedule a site visit.

What does the event manager do?

The event manager works with you on all the details of your event: floor plan, A/V requirements, venue setup, timing, ticketing questions, etc.

What if I need additional equipment that Town Hall doesn’t own?

The event manager will arrange for any additional rentals that your event requires.

What is the role of the event staff on the day of the event?

Town Hall staff members represent Town Hall during events; they are the first ones in and the last ones out of the building. They are onsite for the entirety of your event to ensure the safety and security of Town Hall, its users, and property. Staff assists renters in managing the timing of events and in maintaining the building during events.

What does the sound engineer do?

The sound engineer sets up and operates the audio/visual equipment used during your event. The operator arrives early to set up, stays until the end of the event, and breaks down equipment after the event is over.

Explain the charges for the sound operator’s time.

Sound hours are always estimated, depending on the requirements of the event. Town Hall refunds any hourly sound charges (over the four-hour minimum) not used. The sound hours include the engineer’s time and a basic sound package.

Does Town Hall have a box office?

Renters typically coordinate their own ticket sales and front-of-house personnel, but ticketing services can be provided by Town Hall for an additional cost.

Can I host a reception as part of my event?

Yes. There is a charge for bringing food to Town Hall. See the “Catering” section for more details.

What’s the parking like around Town Hall?

There is no Town Hall-owned parking, and current construction adjacent to our building has further reduced on-street parking. Visit the Plan Your Visit page for parking options.

When can I arrive at Town Hall on the day of the event?

TH event staff will be prepared to let the renter and its representatives in at the time specified in the rental contract. It is the renter’s responsibility to make sure representatives, volunteers, and caterers know beforehand that no one will be admitted to TH before the contracted time.

What if I realize I need more rental time?

Discuss the timing of your event during the site visit with your event manager. If the block of time exceeds the contracted six hours, additional charges will apply.

What if my event runs late?

Staff and venue overtime charges will apply.

How late can my event run at Town Hall?

As Town Hall is located in a residential area, all events must end by 11:30 pm. Audience members must clear the building by 12 am.

What if I have to cancel?

All cancellations must be made in writing.

A 50% refund, less the entire security deposit will be issued for cancellations received 45 or more days prior to the event.

A 50% refund, less non-refundable deposit, will be issued for cancellations received 44 to 30 days prior to the event.

No refunds will be issued for events cancelled less than 30 days prior to the event.

Is Town Hall available for weddings?

Town Hall is not available for weddings or wedding receptions. Please visit www.banquentevent.com for a list of suitable wedding-reception venues.

What about other private social occasions?

As a rule, Town Hall has very little availability for private social events. Our mission is to provide affordable space to the community for public events.

Insurance

Renter must obtain at their sole expense a Certificate of Liability Insurance naming Town Hall Association as certificate holder and additional insured, with a minimum per occurrence coverage of $1,000,000 bodily injury and property damage coverage.

Liquor liability coverage is mandatory whenever alcohol is sold at TH; host liquor liability coverage is mandatory for private receptions where alcohol is served. A copy of the required Certificate of Liability Insurance must be submitted to TH 30 days prior to the event.

Use the button below to navigate to The Event Helper which specializes in single-day/special-event insurance coverage. Town Hall’s information will auto-fill to the form while you make your purchase.

Important: Use the address of our venue to purchase your insurance certificate: 1119 8th Ave, Seattle, WA 98101

GET INSURANCE

Catering

While any caterer can be used in conjunction with your event, Town Hall has a list of preferred caterers we work with frequently who represent a range of menu selections and pricing. Catering policies and logistics should be arranged with your event manager.

Preferred Caterers:
Using a preferred caterer waives additional catering fees typically imposed for non-preferred caterers.