Town Hall maintains a robust marketing and communications team to act as shared marketing infrastructure for our rental partners. Your rental includes our full suite of publicity support, including a staff writer to help tell the story of your event, and inclusion in our e-mail newsletters (25k readers), print calendar (17k distribution), an event listing on townhallseattle.org, social media support, and our team’s knowledge of local media.
A Town Hall Event Manager’s expertise is included with every rental. They schedule one production site visit and manage the details of the event, including venue setup, A/V requirements, floor plan, technical needs, and receptions. If more than one site visit is required, additional fees may apply.
- Sound Engineering & A/V equipment such as high quality projectors, screens, and wireless microphones.
- Performance additions such as stage extensions, choral risers, and a piano, and digital production assistance.
- Audio and video recording, as well as livestreaming services available for an additional fee.
Frequently Asked Questions
How do I confirm a date for an event at Town Hall?
How far ahead can I book my event?
Do I need insurance to rent from Town Hall
What if I don’t have liability insurance?
When are the invoice payment and a certificate of liability insurance due?
Is the security deposit deducted from the final invoice?
When does Town Hall begin publicizing my event?
Please note: The deadline to provide information to be included in our monthly print calendar is 1 month before the 1st of the month of your event. We will reach out with an exact date once your event is confirmed.
My event is confirmed. What’s the next step in planning my event?
What does the event manager do?
What if I need additional equipment that Town Hall doesn’t own?
What is the role of the event staff on the day of the event?
What does the sound engineer do?
Explain the charges for the sound operator’s time.
Does Town Hall have a box office?
Can I host a reception as part of my event?
What’s the parking like around Town Hall?
When can I arrive at Town Hall on the day of the event?
What if I realize I need more rental time?
What if my event runs late?
How late can my event run at Town Hall?
What if I have to cancel?
All cancellations must be made in writing.
A 50% refund, less the entire security deposit will be issued for cancellations received 45 or more days prior to the event.
A 50% refund, less non-refundable deposit, will be issued for cancellations received 44 to 30 days prior to the event.
No refunds will be issued for events cancelled less than 30 days prior to the event.
Is Town Hall available for weddings?
What about other private social occasions?
Renter must obtain at their sole expense a Certificate of Liability Insurance naming Town Hall Association as certificate holder and additional insured, with a minimum per occurrence coverage of $1,000,000 bodily injury and property damage coverage.
Liquor liability coverage is mandatory whenever alcohol is sold at TH; host liquor liability coverage is mandatory for private receptions where alcohol is served. A copy of the required Certificate of Liability Insurance must be submitted to TH 30 days prior to the event.
Use the button below to navigate to The Event Helper which specializes in single-day/special-event insurance coverage. Town Hall’s information will auto-fill to the form while you make your purchase.
Important: Use the address of our venue to purchase your insurance certificate: 1119 8th Ave, Seattle, WA 98101
While any caterer can be used in conjunction with your event, Town Hall has a list of preferred caterers we work with frequently who represent a range of menu selections and pricing. Catering policies and logistics should be arranged with your event manager.
Using a preferred caterer waives additional catering fees typically imposed for non-preferred caterers.