Event Policies

Town Hall values the right to free and open discourse. In order to maintain a civil dialogue throughout our programming, please refer to the following policies regarding attending our events.

Decorum Policy Q&A Guidelines Recording Policy Tabling Guidelines

Decorum Policy

Please refrain from acts of disruption, protest, violence, threats, personal attacks, and any other actions that could be construed as intending to disturb or damage Town Hall’s operations, property, staff, or guests in any way.

Q&A Guidelines

Town Hall strives to create a platform for civil, informed, and respectful discourse. Often, at the conclusion of our events, we offer the audience a chance to ask the speaker questions. If you plan to ask a questions, we ask that you use the following guidelines:

  • Keep your question brief and in the form of a question. Question & answer sessions are not an appropriate time to share your personal opinions or comments. Ask the speaker a brief question that directly addresses the information presented.
  • Be respectful to other event attendees, event presenters/performers, and staff members in your word choice, and avoid inflammatory or offensive comments. This includes comments that:
    • Are considered likely to disrupt, provoke, attack or offend others, or are racist, sexist, homophobic, sexually explicit, abusive or otherwise objectionable.
    • Contain swear words or other language likely to offend.
    • Break the law or condone or encourage unlawful activity.
  • Respect Town Hall event staff and their responsibility to keep the Q&A within appropriate guidelines. Politely abide their requests to end your question or to step aside if asked.

If you have follow-up questions or comments, consider writing to the speaker via their website or social media, or, if appropriate, you can talk with them briefly during the book signings that usually take place after an event. We hope you’ll appreciate and stand by these guidelines. Our goal is to make Town Hall Seattle a place for both information and feedback. What you say matters.

Recording/Photography Policies

Recording (audio, video, or photography) of Town Hall-produced events is permitted only with prior permission. Requests must be made at least one week prior to the event. Email requests to jonathan@townhallseattle.org or call 206-538-2632.

General guidelines:

  • Approaching the speaker the night of event for an interview is not permitted.
  • Bring an appropriate written release form for signature by the speaker.
  • Credit Town Hall as the event producer and notate venue.
  • The person who receives permission to record at Town Hall is responsible for the adherence to Town Hall protocols by any and all people who record on behalf of their organization.

Night of Event:

  • Check in with the House Manager upon arrival.
  • Be fully qualified to operate their own equipment without assistance from Town Hall staff.
  • Set up and be ready to go 15 minutes prior to the time when doors open to the public. This includes, but is not limited to, cords taped down or covered by mats, cases and unused equipment stored in an area designated by the House Manager, and line level from sound board set and ready.
  • Supply all necessary equipment (including cords, mats, batteries, etc.).
  • Work with existing Town Hall lighting. Supplemental lighting is not allowed.
  • Politely abide with all decisions and requests made by our House Manager or Sound Technician regarding camera placement and all other matters pertaining to the event.
  • Be present at all times during the event.
  • Clean up and remove all refuse before leaving the venue.
  • Respect the integrity of the event for the audience. If you are here as a documentarian, please refrain from participating in the Q&A.
  • The House Manager is the official liaison to the speaker. Please channel all inquiries for the speaker through the House Manager.

Failure to follow any of the protocols listed above will result in denial of permission to record future events. Town Hall House Management reserves final decision-making authority.

Please note: these policies apply to non-commercial recordings. Commercial requests are subject to additional policies and fees. Contact jonathan@townhallseattle.org for more information.

Tabling & Solicitation Guidelines

Town Hall allows partners or other community organizations the opportunity to set up a table to promote causes or collect emails for a newsletter during events. All tabling requests must be facilitated through our communications department in advance (minimum 48 hours notice) by emailing communications@townhallseattle.org. If a request for tabling is approved, the following guidelines must be followed:

  • There will be no signature gathering at Town Hall-produced events.
  • Requests to gather signatures will be directed to public sidewalks outside of the facility.
  • No petitions.
  • No initiatives.
  • No signs in the performance spaces.
  • Distribution of materials away from designated tables is prohibited. Representatives
    must remain at table to distribute information about the featured organization.
  • Soliciting is not permitted.
  • Table linens will not be provided.
  • With prior approval for sales, concessions fees may apply (5% for CDs/books; 15% for
    general merchandise. Fee must be paid to Town Hall at the conclusion of the event)

MEDIA RIGHTS: Tabling parties agree to allow Town Hall Seattle to photograph or record their
activities and permit use of such photographs or recordings for promotional and fundraising
purposes. All media access and relations will be coordinated through Town Hall Seattle prior to
event.

COMPLIANCE WITH LAW: Tabling parties will at all times comply with all applicable laws,
ordinances, rules, and regulations and order of federal, state, county and city governments.
Tabling parties will also abide by all rules, regulations and directives of Town Hall Seattle.

NONDISCRIMINATION: Tabling parties will not discriminate by segregation or otherwise against
any person or persons because of age, sex, race, color, creed, national origin, sexual orientation
or physical disability in furnishing or by refusing to furnish such person(s) use of service.
Please contact the Event Manager (pre-show) or the House Manager (day-of-show) with any
questions.

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