Recording at Town Hall

 Protocols for Recording at Town Hall

• Obtain prior written permission to record from publicist or manager in advance and send written notification to Susie Tennant two weeks prior to event.
• Interview requests must be made in writing to Susie Tennant two weeks prior to event. Approaching the speaker the night of event for an interview is not permitted.
• Bring an appropriate written release form for signature by speaker.
• Give Town Hall credit as the venue in your recording.
• The person who receives permission to record at Town Hall is responsible for the adherence to Town Hall protocols by any and all people who record on behalf of their organization.

 Recorder/videographer must:

• Check in with the House Manager upon arrival.
• Be fully qualified to operate own equipment without assistance from Town Hall staff.
• Set up and be ready to go 15 minutes prior to doors open to the public. This includes, but is not limited to cords taped down or covered by mat, cases and unused equipment stored in area designated by House Manager, and line level from sound board is set and ready.
• Supply all necessary equipment (including cords, mats, batteries, etc.)
• Work with existing Town Hall lighting. Supplemental lighting is not allowed.
• Abide politely with all decisions and requests made by House Manager or Sound Technician regarding camera placement and all other matters pertaining to the event.
• Be present at all times during event.
• Clean up and remove all refuse before leaving the venue.
• Not be a participant in the event. This means do not ask questions of the speaker.

Failure to follow any of the protocols listed above will result in denial of permission to record. Town Hall House Management reserves final decision-making authority.